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QuickBooks Migration for Construction Firms

Drive Productivity and Eliminate Costly Surprises

Connect financial, project, and field operations to reduce risk, increase productivity, and scale with greater control.
Graduating from QuickBooks to Acumatica
  • Connect field and office teams in real time to reduce communication delays, errors, and rework.
  • Anticipate material shortages, supplier disruptions, and cost changes before schedules and margins suffer.
  • Streamline time capture and payroll to reduce errors, disputes, compliance risk, and processing time.
  • Gain current visibility into job costs, budgets, and forecasts to control overruns, limit delay-related penalties, and protect customer relationships.
Feature Comparison
Capabilities
Customer Stories
Resources
Pricing

Signs that QuickBooks may be holding you back

Field-to-office communication gaps

Delayed job cost and forecast visibility

Supply chain and material cost volatility

Manual workflow inefficiencies

Data silos from disconnected systems

Costly project delays and disruptions

Timesheet, payroll, and compliance risks

Reporting and reconciliation delays

Acumatica logo on the QuickBooks vs Acumatica comparison table

Construction

 

One System, Endless Efficiency

Why use QuickBooks and other tools when you can handle everything in one place? Acumatica brings accounting, job costs, field data, and operations together to make construction projects easier.
 QuickBooks logo on a Quickbooks vs Acumatica comparison

VS
 Acumatica logo on the QuickBooks vs Acumatica comparison table
Basic Accounting:
 Accounting Advanced Accounting:
Accounts Payable, Accounts Receivable, General Ledger
 Accounts Payable, Accounts Receivable, General Ledger
Job Costing
 Job Costing, Project Billing
Fragmented Company Databases
 Multi-company, Intercompany Accounting
 
 Change Orders and Audit Trail
       
 
External Integrations Only
 Project
Management		 Construction Project Management
Purchase Orders and Subcontract Management (Commitments)
Joint Check Management, Retainage
Change Management, Service Management, Document Management
Budget Forecast
Submittals Approval and Tracking
       
 
Basic Payroll and Add-on for Contractor Payments
 Payroll Construction Certified Payroll
Support for:
Multiple Unions, Locales, Classes, Benefit Packages, and Complex Wages
Certified wages and executive compensation
       
 
External Integrations or Manual Workarounds Only
 Compliance Lien Waiver and Release Management
Insurance and Certificate Tracking
Compliance Status Alerts
Automated Compliance Document Generation
       
 
Basic Reporting
 Reporting Construction Reporting: AIA, Bonding, Substantiated Billing
Daily Field Report, WIP Report, Monthly Progress Report
       
 
General Mobile Device Access (QuickBooks Online Only)
 Mobile App Real-Time Monitoring Across Job Sites:
Field Reporting, Job Progress Tracking
Invoice Approvals, Project-based Photo Log
       
 
Limited Custom Workflows, Approvers Restricted to Paid Users
 Process Management User-defined Workflows, Custom Approval Workflows
No RFIs
 Requests for Information (RFIs)
QuickBooks Online Advanced Only: Email and Mobile Notifications
 Construction-Events-Triggered Notifications: Email, Mobile, and SMS Text
       
 
External Integrations Only
 Built-in 
Customer 
Management		 Prospect Tracking and Contact Management
Customer Activities Management:
Quotes, Orders, Invoices, Payments, Support Cases, and Service Calls
Self-Service Customer Portal
     
 
External Integrations Only and Basic GL Integration
 Built-in 
and 
Native Integrations		 Advanced Project Management: Procore and JobPlanner
Estimation Tool: Stack
Equipment and Resource Management: Assignar and Arcoro
CFMA Benchmarker Connectors and More on Our Marketplace




 
Not Open API/Swagger Compliant
 API, Data
 and 
User Access		 Easy Connections with Other Software
Data Accessible in Read-only Format for 12 Months
 Own and Access Your Data, Now and Always -- 
in Full, Usable Formats
after Cancellation. (QuickBooks Online Only)
Limited User Access
 Unlimited-user Access
       
 
Some Training is Free; Most Requires a Subscription
 Training Online Training That Is Free and Comprehensive
       
Get pricing

Bring Your Teams, Projects, and Financials Together

Connect field and office teams to reduce rework
Control job costs before overruns escalate
Coordinate projects and materials to prevent delays
Reduce payroll errors and compliance risk
Accelerate billing, approvals, reporting, and close
Scale with greater visibility and control

Give field teams mobile access to enter time, expenses, documents, work orders, and project updates as work happens. Real-time synchronization reduces delays, duplicate entry, miscommunication, and rework while keeping finance and project teams current.

  • Real-time field-to-office synchronization
  • Project updates and document sharing
  • Mobile time and expense entry
  • Role-based workspaces and unlimited user access
  • Mobile access to current project information

Track labor, materials, equipment, subcontractors, commitments, and change orders against budget. Current WIP, cost-to-complete, projected final cost, and variance alerts help teams identify project drift sooner and protect margins.

  • Real-time job cost tracking
  • Budget-to-actual comparisons
  • WIP and project forecasting
  • Cost-to-complete and projected final cost
  • Commitment and change order tracking
  • Automated cost allocation and exception alerts

Connect project plans, tasks, materials, equipment, supplier activity, and subcontractors. Better coordination helps teams identify shortages, cost changes, missed handoffs, and schedule risks before they lead to emergency purchases, rework, or project delays.

  • Project and subcontractor management
  • Purchase order and inventory tracking
  • Inventory transfers across projects and locations
  • Supply chain and material visibility
  • Connected project tasks and documentation
  • Alerts for shortages, delays, and cost changes

Acumatica Project Materials

Capture employee time once and carry it into payroll, job costing, and compliance workflows. Automated calculations and consistent processes reduce corrections, payroll disputes, processing time, and exposure related to construction compliance requirements.

  • Mobile timesheet collection
  • Construction payroll processing
  • Automated job cost allocation
  • Certified payroll
  • Prevailing wage reporting
  • Complete transaction and audit histories

Acumatica Time Management

Connect project progress, costs, contracts, and approvals to billing, reporting, and close. Automated handoffs and current dashboards reduce follow-up, missed information, reconciliation, and report preparation so invoices go out sooner and finance can close faster.

  • Role-based approvals
  • Automated workflows and handoffs
  • Progress billing and collections
  • AIA billing and lien waiver management
  • Real-time dashboards, WIP, and forecasts
  • Faster financial and project close

Acumatica project billing screen

Manage more projects, entities, locations, users, and transactions without adding disconnected systems or administrative bottlenecks. Consolidated reporting, intercompany automation, flexible workflows, and open integrations help maintain consistent processes and financial control as complexity grows.

  • Consolidated financial and project reporting
  • Multi-entity and intercompany accounting
  • Unlimited users with role-based access
  • Configurable workflows and business rules
  • Open APIs and industry integrations
  • Support for new locations, currencies, and project types

Acumatica CRM Sales Manager dashboard

Real Construction Businesses, Real Results

Construction businesses like yours are experiencing measurable benefits by switching from QuickBooks to Acumatica.

Acumatica - QuickBooks Construction FINAL

For MEP Contractors

Stay in control of projects, teams, and financial performance.

Falling behind industry changes?
Ready to overcome growth challenges?
Ready to improve operations?
Is QuickBooks still meeting your needs today?

Adapting to industry changes?

Labor shortages, rising costs, and compliance demands are reshaping MEP work. Staying competitive starts with understanding these changes and gaining better visibility across projects. Get a clear view of what is changing and how to respond.
Get infographic
new-operating-reality-MEP-cover

Ready to overcome growth challenges?

As your MEP business grows, basic accounting tools can limit visibility and control. Scaling successfully means connecting projects, financials, and operations in one place. See how to scale your operations with confidence.
Get infographic
scaling-MEP-operations-cover

Ready to improve operations?

Disconnected systems make it harder to manage projects, financials, and service work. A more connected approach helps your team stay aligned and work more efficiently. Learn how to connect your operations and improve efficiency.
Get migration guide
MEP-contractors-migration-guide

Is QuickBooks still meeting your needs today?

Managing accounting and job costs in separate tools often leads to manual work and limited visibility. A more connected system brings financials, projects, and teams together in one place, giving you a clearer view of your business. See how Acumatica compares to QuickBooks.
Get comparison chart
MEP-quickbooks-cover

Awards, recognition, and reviews

Acumatica is recognized as one of the best ERP software products on the market by leading industry organizations, publications, and our customers.

Great Place to Work USA
Momentum Leader Spring 2025
Leader Spring 2026
Leader Summer 2026
Leader Winter 2025
On-Demand Webinar: Growing Beyond QuickBooks – A Construction CFO’s Story
Hear directly from Joel Sisto, CFO of IOC Construction, as he shares how switching to a construction-focused accounting and business management solution improved cash flow, job costing, reconciliation, and operations. Learn how to gain real-time visibility into job costs, reduce manual work, improve team communication, and keep projects on track for growth.
Watch now
Background image for a video representing the on-demand webinar on how to improve cash-flow and operations

Success stories from our QuickBooks graduates

Acumatica Cloud ERP solution for Storm Smart
Storm Smart
"Before Acumatica we had a lot of different systems not talking to each other, which meant we had to log in and check, go to another, maybe go to five systems to be able to get the information we needed."
Jennifer Pellechio, Director of IT
Storm Smart
Acumatica Cloud ERP solution for IOC Construction
IOC Construction
"Acumatica has been phenomenal. We have a really strong grasp on our financial picture, our margins, conversion rates – all those metrics through Acumatica, and the data is relatively easy to pull."
David Benning, CEO
IOC Construction
Acumatica Cloud ERP solution for Phoenix Renovation and Restoration
Phoenix Renovation and Restoration
"With Acumatica Construction, we have access to current data that helps us understand where our business is coming from, how profitable it is, and just where it stands at any point in time."
Eric Hugunin, Chief Operating Officer
Phoenix Renovation and Restoration

In MEP contracting?

See how you can keep field and office teams aligned as your business grows. Connect service operations, materials, and financials in one system.

Popular construction resources

Why Growing General Contractors Are Moving Beyond QuickBooks
Migration Guide
Why Growing General Contractors Are Moving Beyond QuickBooks
Scale Beyond QuickBooks with Connected Financial, Project, and Field Operations
Comparison Chart
Scale Beyond QuickBooks with Connected Financial, Project, and Field Operations
Why Construction Cost Controls Fail to Prevent Overruns
Infographic
Why Construction Cost Controls Fail to Prevent Overruns
View all construction resources