Accounts Receivable

Accounts receivable software helps you track all the money your company is owed but has not collected yet. This includes invoices you’ve sent for products or services you’ve already delivered.

How Accounts Receivable Software Can Work for You

Accounts receivable is the business function that deals with tracking and collecting all the money your company is owed. Ever sold a product or provided a service for which you weren’t paid in full at the time of the transaction? That’s accounts receivable.

Acumatica Accounts Receivable Software helps you generate invoices, send statements, collect and apply payments, verify balances, track commissions, and deliver customer reports. This accounts receivable solution is fully integrated with all other Acumatica modules.

Key Benefits of Accounts Receivable Software for Your Company

  • Get More Options for Statements and Invoices

    Improve control of the creation and delivery of customer invoices and statements. Format statements for printing, HTML, or PDF delivery. Include company information and messages on customer-facing statements, generate statements on-demand, and withhold printing of statements that contain no detail.

  • Take Credit Card Payments

    Accept PCI-compliant credit card payments with the flexibility to handle manual charges, transaction voids, and refunds. View credit card transactions and issue warnings about expiring credit cards. Connect to any bank processing center with included plug-ins, or build your own using our SDK. Expand credit card processing options by integrating with Fotis Credit Card Processing Center. Alternatively, simplify the user screens and forms if your organization doesn’t process credit card transactions by disabling credit card forms and fields.

  • Meet Your Revenue Recognition Requirements

    Use deferred revenue codes for individual line items at invoicing to support your revenue recognition requirements. Acumatica will recognize the current part of deferred revenue and generate the appropriate transactions.

  • Manage Credit Control by Parent Accounts

    Companies with franchises or multiple branches can configure parent-child relationships in the Acumatica accounts receivable software among the customer accounts that represent these companies. This feature enables you to manage credit control at the parent account level. This includes credit verification rules, consolidated dunning letters, and AR reports that include consolidated data.


Important Features of Accounts Receivable

Recurring Billing

Create contract templates to apply and manage recurring monthly fees, setup fees, renewal fees, consumption-based fees, overage charges, and minimum charge amounts. Specify start and end dates, renewal terms, a billing schedule, and line items. Contracts are linked to case management and employee time sheets to include billable hours and customer support hours in bills.

Multiple AR Accounts in GL

Map groups of customers to different AR accounts in the GL. Override default AR accounts during document entry. Acumatica accounts receivable software tracks account assignments and applies correct offsets and amounts whenever a payment is applied.

Multiple Currency Support

Issue invoices and collect payments in any currency. Acumatica accounts receivable software maintains customer balances in the foreign currency as well as the base currency. Automatic currency translations provide real-time adjustments based on the current rate, complete currency triangulation on payment, compute realized gain or loss, and compute unrealized gain or loss for open items.  Support multiple base currencies and consolidates reporting across companies with different base currencies.

Automated Tax Reporting

Manage tax exemption certificates, automatically calculate sales and VAT taxes, and prepare for tax filing reports. Customer default tax zones can be overridden during document entry. Supports multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation.

Customer Balances and Credit Limit Verification

Automatically enforce credit limits at order entry, and invoicing. Customer Configuration options can block invoice processing or issue warnings. Create Dunning Letters for past-due accounts and include all related documents and fees and customize messages, attachments, and fees. Temporarily increase credit limits.

Manage Customer Refund Balances

Apply partial or full refunds to payments, pre-payments, and credit memos. Track and report balances by customer.

Payment Reversal and Automatic Payment Application

Automatically apply payments to the oldest outstanding documents. Easily void incorrect payment applications – all affected balances will be automatically reversed.

AR Aging by Project Report

Display an AR Aging by Project Report by project rather than by customer to reduce days sales outstanding (DSOs) and improve payment efficiency.

Sales Commission Calculation

Automatically calculate sales commissions. Commissions can be split among multiple salespeople, linked to specific line items on an invoice, and paid when the invoice is issued or when the payment is received. Commissions can be calculated on a monthly, quarterly, or annual basis.

Overdue Charges Calculation

Automatically calculate and apply overdue charges. Compute overdue charges as a percentage or as a minimum charge amount.

Small Balances Write-off

Acumatica lets you write off small document balances. You can control write-offs using a maximum write-off limit and eligible customers list.

Cash Basis Accounting

Record revenue and expenses when payments are received or disbursed rather than when the transactions occur.

Audit Trails

Acumatica provides a complete audit trail of all transactions. Transaction records cannot be deleted or cancelled. Errors are corrected through reversing entries that are likewise documented. The system tracks the ID of the user who entered the transaction and the user who modified the record. Notes and supporting electronic documents are attached directly to transactions in the accounts receivable solution.

Customer Account Security and Date Integrity

Specify which individuals and roles can view and modify customer account information and balances. Improve accuracy and prevent errors by validating dates on financial forms, processes, and projects and rejecting dates that do not correspond to any financial period in the master calendar.

Manage Customer Refund Balances

Apply partial or full refunds to payments, pre-payments, and credit memos. Track and report balances by customer.

Support for the Authorize.Net API

Acumatica accounts receivable software supports PCI DSS-compliant integration with Authorize.Net. Sensitive credit card information is never stored in the Acumatica ERP database. Instead, the system sends customer credit card details to the processing center through an encrypted channel.

Process POS Payments

Activate or deactivate POS terminals, accept payments from POS terminals, track the status of transactions and update POS payments in the system, resend a transaction to the POS terminal, Authorize and void a POS transaction, and Issue full or partial refunds as needed.

See what Acumatica customers are saying

"Acumatica is incredibly simply to use, and it’s faster as well. Even though we were running Everest on premises, Acumatica is faster. The automation, the data import features and even batch change processes take minutes. Acumatica is reliable, and there’s no IT overhead."
Lance Caswell, President
"Acumatica saved us time and money processing over 4,500 orders per day. Since it’s Cloud-based, Acumatica can support our double and triple digit growth rates."
Chris Nelson (CPA), CFO

Ready to put Acumatica to work for you?