Customer Success Stories Successful ERP Implementation - Portacool
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Portacool LLC
Portacool Beats the Heat & Elevates Performance with Acumatica Manufacturing Edition
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Acumatica Cloud ERP solution for Portacool LLC

Company Highlights

Location
Center, Texas with warehouses in Wilmer, Texas, and Rotterdam, The Netherlands, and a second Kuul media manufacturing facility in Malaysia
Industries
Manufacturing, Wholesale Distribution
System Replaced
New to Cloud ERP
Sub-Industry
Manufacturing, Distribution, HVAC
Number of Employees
250-500
Revenue
$50M - $100M
Product Used
Manufacturing
Applications Used
Warehouse Management, Inventory Management, Engineering Change Control, Project Accounting, Customer Self-Service Portal
Integrations Used
Velixo, Avalara, Big Commerce, Dataself, Pacejet, SPS Commerce

86%

faster month-end close

75%

faster time to complete inventory counts

Eliminated

manual data entry

Challenges

Portacool, an industry leader in evaporative cooling, operated on a legacy ERP augmented with multiple spreadsheets. The disconnected systems created data silos and limited data visibility. Portacool used manual processes, including manual inventory counts, which wasted time and limited growth. Data was exported and manipulated in Excel. There were no dashboards. The team typed financial statement data into a separate reporting package every month for basic financial reporting.

“We couldn’t run a business this way. The legacy system we had before Acumatica, had pre-defined workflows that were quite a challenge. It only worked for basic finance, purchase orders, and sales orders.”

Bill Ferren, Director of Information Technology

Portacool

ERP Solution

Executives selected Acumatica Manufacturing because it was designed for make-to-stock, make-to-order, configure to-order, engineer-to-order, and project-centric manufacturers. They liked that had an open API that would allow them to connect third-party applications. Features including kitting with disassembly, matrix items for product families, and engineering outside processing, which could boost productivity in the warehouse and factory. The user-friendly, cloud-based platform offered advanced features including serial tracking, automated reporting, and customizable dashboards.

“The user-friendliness and seamless integrations of Acumatica, combined with its real-time visibility, made it the perfect solution to drive our growth and operational efficiency.”

Kimberly McElroy, Director of Operations

Portacool

Outcome

With Acumatica, Portacool gained real-time visibility, streamlined operations, and improved decision-making. They reduced month-end close by 86%, cut inventory count time by 75%, and improved cash flow. Automated processes eliminated manual data entry, while personalized dashboards provided critical metrics. Portacool gained full inventory visibility, seamless connection to third-party applications, and supported its global growth.

“For 30 years we lived on paper and a prayer. While implementing Acumatica was a huge change, it’s making us better and helping us grow.”

Kimberly McElroy, Director of Operations

Portacool

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