Deferred Revenue Accounting

Improve control and accounting for revenue recognition in future periods.

How Deferred Revenue Accounting can work for you

Deferred revenue is advanced payment received by a company for products or services it will provide in the future. Because customers are owed the products or services, the prepayment is considered a liability until the customers receive their order. Once the order is received, the deferred revenue is recognized as earned revenue.

With Deferred Revenue Accounting software, you can simplify and automate deferred revenue accounting tasks, including the calculating and posting of deferred revenue in financial statements. You can also seamlessly integrate with other financial modules, create customized deferral schedules, utilize multiple recognition methods, and remain recognition compliant.

Key Benefits of Deferred Revenue Accounting for your Company

  • Deferred Revenue Accounting

    Automatically calculate deferred revenue according to established schedules. Deferred revenue is automatically posted and recognized in financial statements.

  • Integrated with other Financial Modules

    Templates can also be applied to payables for expense amortization. Attach schedules Inventory items so Sales Orders and Purchase Orders are processed according to the proper accounting rules.

  • Customized Deferral Schedules

    Create schedules based on templates or from scratch to model complex requirements. Schedules can be linked to specific transactions and line numbers on any income document.

  • ASC 606 and IFRS 15 Compliance

    Manage complex multi-element sales scenarios required by ASC 606 and IFRS 15 and customize Acumatica’s logic to meet your unique business requirements and workflow.

  • Multiple Recognition Methods

    Recognize revenue evenly across financial periods, prorate by number of days, or recognize revenue when payments are received. Comply with all recognition requirements – even in situations where revenue collection is uncertain.

Important Features of Deferred Revenue Management

Multiple AR Accounts in General Ledger

Map groups of customers to different Accounts Receivable (AR) accounts in the general ledger. Override the default AR account during document entry. Acumatica tracks account assignments and ensures correct offsets and amounts are applied when payment is applied.

Component Based Revenue Recognition

Divide inventory items into component parts to apply different deferrals within a single inventory item. Use this feature to automate revenue recognition for items with included warranties or other complex situations.

Support for Multiple Currencies

Issue invoices and collect payments in any currency. Acumatica maintains customer balances in foreign and base currency. Automatic currency translation makes real-time adjustments, performs currency triangulation, and computes gain or loss.

Advanced Recognition Scheduling

Schedule revenue recognition to occur at the start of a financial period, the end of a period, or on a fixed day during each period. Create recognition documents each period or skip periods.

Automated Tax Reporting

Calculate sales and VAT taxes and prepare for tax filing reports—automatically. Acumatica supports multiple tax items per document line, deduction of tax amount from price, and tax on tax calculation.

Customer Balances and Credit Limit Verification

Enforce credit limits automatically at order entry and at invoicing. Customer configuration options can block invoice processing or issue a warning, create Dunning messages for past-due accounts, and temporarily increase credit limits.

Cash Conversion Process

Automatically find records in Accounts Payable, Accounts Receivable, and General Ledger impacted by cash, and post them to the newly created cash ledger along with the applicable expense and revenue accounts.

Payment Reversal and Automatic Payment Application

Apply payments automatically to the oldest outstanding documents. Easily void incorrect payment application—all affected balances will be reversed automatically.

Sales Commission Calculation

Calculate sales commissions automatically. You can split commissions among multiple salespeople, link them to specific line items, and pay when the invoice is issued or paid. Calculate commissions on a monthly, quarterly, or annual basis.

Overdue Charges Calculation

Calculate and apply overdue charges automatically. Compute overdue charges as a percentage or minimum charge amount.

Small Balances Write-Off

Write off small document balances, controlled by maximum write-off limit and eligible customers list.

Customer Account Security and Integrity

Specify which individuals and roles can view and modify customer account information and balances. Validate dates on financial forms and reject dates that do not match a period on the master calendar.

Audit Trail

Get a complete audit trail of all transactions. Correct errors by reversing fully documented entries. The system tracks user IDs for all transactions and modifications. Notes and supporting electronic documents are attached directly to the transactions.

See what Acumatica customers are saying

"I am very comfortable with the concept of having my product in the cloud, and an open API layer and the cloud’s features and benefits didn’t need a lot of explaining. I knew what they could do and mean for our business."
Ben Rothe, General Manager & CEO
Premier 1 Supplies
"Fashion tastes and trends evolve very quickly, so being fast to respond and agile as a business is key. We need to get data in and out rapidly to meet and get ahead of the market to remain an industry leader in our category."
Lester Yuen, Vice President of Operations & Finance
Timebomb Trading

Ready to put Acumatica to work for you?